Cotgrave Open Gardens Privacy Policy
The Cotgrave Open Gardens Organising Committee (‘We’) collect and use personal data as necessary to organise the Cotgrave Open Gardens event. We also keep a mailing list to inform you of news and events relating to Cotgrave Open Gardens.
The information we keep may include your name, address, telephone number, email address and other data which may identify you.
We will contact garden hosts in advance of the event for purposes of organising the event. We will use the method of contact (email, telephone, in person) that you have specified.
We may also contact garden hosts after the event for quality or monitoring purposes only.
Should we need to share contact details with a 3rd party, we will always ask your permission by your preferred method first. In the case of Garden Hosts, we may ask a 3rd Party to perform a safety or accessibility check on the garden and they will need to contact you. We do not permit 3rd Parties to use such information for any other purpose than to perform the services they have been instructed to provide by us. We may also need to disclose your information if required to do so by law.
You can find out what data we hold on you by making a ‘Subject Access Request’.
Email cotgraveopengardens@gmail.com with the subject line ‘Subject Access Request *Your Name*’ We will endeavour to make this information available, subject to identity checks, within 30 days of your request.
Contact us
If you have any questions or concerns about this Privacy Policy or about your data, please contact us: Cotgrave Open Gardens Committee
℅ 12 Candleby Lane
Cotgrave Notts
cotgraveopengardens@gmail.com
The information we keep may include your name, address, telephone number, email address and other data which may identify you.
What information do we collect?
We collect and hold data when:- You sign up as a host of an Open Garden
- If you contact Cotgrave Open Gardens to make an enquiry.
- We keep and use this in relation to your enquiry.
- You sign up the newsletter either online or in person.
- We use these details to send you information about Cotgrave Open Gardens events and news in the format you have requested.
Cookie Policy
The Cotgrave Open Gardens website collects cookies to make browsing easier and faster. You can read the Cookie Policy hereHow we use your data
We only use your data in relation to the operation of Cotgrave Open Gardens in the manner you have specified (e.g. to process an order or to send you mailings) If you are the host of an Open Garden, your first name(s) and the garden location will be publicised. only for purpose of the Open Gardens trail.Communicating with you
We send out a newsletter with news offers and events relating only to Cotgrave Open Gardens. You can unsubscribe using the link in any email.We will contact garden hosts in advance of the event for purposes of organising the event. We will use the method of contact (email, telephone, in person) that you have specified.
We may also contact garden hosts after the event for quality or monitoring purposes only.
3rd Parties
Mailing data is maintained through Mailchimp www.mailchimp.com a secure 3rd party mailings website which is signed up to ‘Privacy Shield’ signalling their commitment to keeping your information secure.Should we need to share contact details with a 3rd party, we will always ask your permission by your preferred method first. In the case of Garden Hosts, we may ask a 3rd Party to perform a safety or accessibility check on the garden and they will need to contact you. We do not permit 3rd Parties to use such information for any other purpose than to perform the services they have been instructed to provide by us. We may also need to disclose your information if required to do so by law.
How we secure, store and retain your data.
Cotgrave Open Gardens will use all reasonable endeavours to ensure that you provide personal information in a secure and confidential environment and when the information is no longer needed it will be destroyed or permanently rendered anonymous. To prevent unauthorised access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect. These procedures are reviewed regularly to ensure your data is kept secure and that we are compliant with legal requirements and your own personal wishes. Personal or identifiable data retained for as long as reasonable for legal or business purposes. These periods may include time for contract law or similar obligations, and to maintain adequate business and financial records.Controlling Your Personal Information
We only use your personal information for direct marketing purposes if we have your consent. If you have previously agreed to us using your personal information for direct marketing purposes, you may unsubscribe at any time.You can find out what data we hold on you by making a ‘Subject Access Request’.
Email cotgraveopengardens@gmail.com with the subject line ‘Subject Access Request *Your Name*’ We will endeavour to make this information available, subject to identity checks, within 30 days of your request.
Changes to this Privacy Policy
We reserve the right to modify this Privacy Policy at any time. The up to date Privacy Policy will be posted online or can be requested by email to: cotgraveopengardens@gmail.comContact us
If you have any questions or concerns about this Privacy Policy or about your data, please contact us: Cotgrave Open Gardens Committee
℅ 12 Candleby Lane
Cotgrave Notts
cotgraveopengardens@gmail.com
